Frequently Asked Questions
The department website, social media platforms, the content on the digital display monitors, and the department email is maintained by the Communications Team in the MCDB Business Office. If you’d like to post to any of these venues, please email firstname.lastname@example.org.
The department maintains a fax machine in the Mail/Copy Room YSB 194B. To receive a fax please advise the sender to specify the recipient of the fax. Faxed documents will be distributed via campus mail. The department fax number is 203-432-6161.
Contact the MCDB Business Office by emailing email@example.com to request assistance for phone installation and repair, data circuit installation, request for an IP address, network connectivity problems, etc.
Facilities Maintenance and Keys:
Physical Plant and Custodial Services are responsible, with your help, for maintaining the buildings of the Department. All concerns of a facility maintenance nature should be directed to the MCDB Business Office at firstname.lastname@example.org. These concerns may include card access, locks and keys, lighting, cleaning, pests (bats or insects), heating and cooling, etc. Keys issued to you remain your responsibility and should be returned to the Business Office upon your departure from Yale or the department; do not pass your keys on to new occupants. All requests for space modifications or renovations should start with the Lead Administrator, Department Chair or the Facilities Coordinator, Carol Hwang, 203-432-3459, Carol.Hwang@yale.edu.
Core Facilities at Science Hill:
Science Hill Imaging Facility: The Light Microscope Imaging Core consists of four Zeiss laser scanning confocal microscopes, including: a LSM 510 META with 2P NLO excitation, a LSM 510 for routine visible wavelength imaging, a LSM 880 for imaging fixed and live cells, and a LSM 880 NLO Airyscan capable of FRAP, FCS, FRET and FLIM. A Zeiss Lightsheet Z.1 microscope is available for imaging live embryos and larger samples using dual beam selective plane illumination. We also have inverted and upright widefield Nikon microscopes ideal for DIC and epifluorescence imaging. All microscopes are located in YSB C181.
Use of these microscopes is available to all members of the Yale community for an operator fee of $50/hour for the LSM 880 and Lightsheet microscopes and $25/hour for the LSM 510 confocal microscopes. The widefield microscopes are offered at no charge. Users are permitted to operate independently after completing a minimum two-hour training session with Joe Wolenski, YSB C112, 203-432-6912, Joseph.Wolenski@yale.edu. Additional training may be required for users with little or no background in the use of modern microscopes and imaging software. Registered users can schedule microscope time using the FOM online management software.
Science Hill Flow Cytometry Facility: The Flow Cytometry Core consists of three pieces of cytometry equipment. The FACS Aria III Sorter, the FACS Calibur Analyzer, and the BD FACS LSR Fortessa X20 Analyzer. Use of the cytometry equipment is available to all members of the Yale community for a fee of $105.5/hour for assisted cytometry, $67/hour for self-sorting, and $37.5/hour for analysis. Contact Ken Nelson, YSB 137, 203-432-5013, Kenneth.Nelson@yale.edu for all inquiries regarding the Flow Cytometry equipment.
Projectors, Video Recording and Other Classroom Equipment:
Equipment can be reserved through the MCDB Business Office by emailing email@example.com. Additional audio/video equipment is available from the ITS A/V Department. All YSB conference rooms are equipped with state-of-the-art AV equipment which is permanently installed.
Yale’s Office of International Students & Scholars (OISS) is the university’s main resource regarding the U.S. visa process and their website has many resources for your move to the U.S. and New Haven. Sr. Adviser, Sarah Solarski, 203-432-9452, Sarah.Solarski@yale.edu is available to answer any questions you may have regarding your immigration status.
Computer Procurement, Set-up and Support:
Yale provides all incoming ladder faculty with a new PC or MAC configuration. To purchase your computer or find out more about this, please contact IT Manager, Debra Houle, 203-432-6497, Debra.Houle@yale.edu.
Computer Procurement, Set-up and Support for Lab Staff:
All computer purchases for your lab staff must also go through ITS by contacting the ITS Helpdesk at 203-432-9000. If the required configuration is not available through ITS, you must get approval from the MCDB Business Office before you make a purchase outside of ITS. Typically, these requests require the approval of the University Controller and the business office staff will assist you in obtaining this approval. Any computers purchased for your staff with Yale funds are the property of Yale and must be returned when the staff member departs the university. If a lab staff member arrives at Yale with their own computer or purchases one with their own funds (not requesting reimbursement), they must contact ITS to have their existing configuration updated to Yale IT Security Standards.
DUO Multifactor Authentication Activation:
Upon activating your NetID at yale.edu/netid you will be prompted to set up devices in DUO Everywhere. Once your NetID has been activated, set up your Duo device by clicking “DUO Everywhere” in the “Check Your DUO Everywhere Status” section. Follow the steps prompted to choose your device setup. It is recommended to set up a minimum of two devices. You can manage devices at any time by going to https://mfa.its.yale.edu. To learn more about DUO Everywhere, including devices, authentication, and more, review the DUO Everywhere Frequently Asked Questions.
Note: If you need to access secure servers on Yale’s network from off campus, you will need to use Yale VPN (Virtual Private Network). For information on obtaining the software, go to https://its.yale.edu/services/accounts-and-access/campus-access-vpn.
Mail and Shipping:
All mail, outgoing and incoming U.S., as well as intra-University/campus mail is handled by the campus mail service. Campus and U.S. mail pick-up and delivery are scheduled once a day. Incoming mail service is for business use only; personal correspondents should be informed of your home address. The formal addresses of the department for U.S. Mail are:
MCD Biology Yale Science Building, Rm. #Your Office Number
P.O. Box 208103
New Haven, CT 06520-8103
Shipping Address: (Use for any deliveries, USPS, UPS, FedEx, etc. and internal Campus-Mail only)
Dept. of MCD Biology
Bass Shipping and Receiving
266 Whitney Avenue
New Haven, CT 06511
Faculty mailboxes are located in the Mail/Copy Room YSB 194B.
All research materials shipments must be processed through Yale’s Express Shipping tool, eShip Global. If you have any questions, please contact EHS at 203-785-3550 or via email to firstname.lastname@example.org.
USPS, FED EX and UPS Express Mail:
USPS, Fed Ex and UPS Express Mail can be dropped off in the Mail/Copy Room YSB 194B. Yale Mail Clerks will pick up packages for delivery between 8:30am and 11:30am Monday – Friday.
Keck samples can be dropped off in the Mail/Copy Room YSB 194B. Samples are picked up at 9:30am and 2:30pm Monday – Friday.
The sorting and distribution of unsolicited “junk” mail accounts for half of our total mail distributions. All personal mail including magazines and advertising pamphlets should be addressed to your home address. Unwanted U.S. mail should be placed in the mail bin labeled “Junk Mail” found in the Mail/Copy Room YSB 194B.
Your Yale NetID and password grant access to the campus network and many University systems, such as email, library resources, wifi, secure access through the virtual private network (VPN), and the course management systems.
Yale Purchasing Card (PCard):
Yale Purchasing Cards are the preferred method for buying and paying for certain goods and services needed for Yale business purposes.
Purchasing Materials for Teaching and Research:
All items should be ordered in Workday through SciQuest, Yale’s web-based electronic requisitioning tool.
For vendors not included in SciQuest, please contact your administrative and financial support staff and allow 48 HOURS for processing your order. If items are required by a certain date, you must clearly note the date in your request.
The Yale PCard is appropriate for purchasing supplies, etc. for amounts less than $2,000 only if not available through SciQuest. For publications with a cost greater than $2,000, please notify your administrative support assistant and they will assist you in paying with the MCDB Business Office PCard.
The Yale University Library (YUL) provides support for authors publishing in open access journals in the following ways:
BioMed CentralYUL’s membership provides Yale authors with a 15% discount on article-processing charges.
FrontiersYUL’s membership provides Yale authors with a 15% discount on article-processing charges.
Nucleic Acids Research (Oxford University Press)YUL’s membership provides Yale authors with a discount on open access processing fees.
Science Advances from the AAAS (workflow details)The workflow to apply this discount can vary depending on the author’s profile in the AAAS manuscript submission system (CTS).
PLOSYUL’s membership waives article processing charges for Yale authors publishing in PLOS journals.
Yale authors must be the corresponding author on an article to receive the full APC waiver. This applies to all journals published by PLOS. PLOS Medicine and PLOS Biology offer a 25% APC discount if a Yale author contributes to an article but is not the corresponding author.
PLOS manuscript submission instructionsWorkflow for taking advantage of the membership discount when submitting to PLOS.
PNAS (Proceedings of the National Academy of Sciences)Corresponding authors from institutions with current-year site licenses will be assessed a discounted open access fee of $2,000 (compared to the regular fee of $2,500) for a Creative Commons Attribution-NonCommercial-NoDerivatives (CC BY-NC-ND) license.
SpringerOpenYUL’s membership provides Yale authors with a 15% discount on article-processing charges.For more information, visit: https://guides.library.yale.edu/openaccess/publications
Dial 9-1-1 in an emergency; other assistance dial, 203-432-4400. Each member of the department must take responsibility for the security of their own work areas, as well as for the general security of department facilities. Keep offices locked when not occupied. Do not leave belongings unattended. The Campus Police should be called immediately whenever theft or vandalism are known or suspected to have occurred, and whenever an unknown or suspicious person is seen in any of the buildings. Do not delay in calling the Police. These incidents must also be reported to the Lead Administrator. Visit Yale Security FAQ page for more specific information.
Security after Hours:
The Yale Science Building is open until 5:00pm Monday-Friday. Access to YSB after-hours and on weekends will require a Yale ID badge.
Sponsored Projects Training/Conflict of Interest:
Please be aware that the Office of Sponsored Projects will not submit your grant proposal(s) until the training modules and COI disclosure are complete. Please contact your Pre-Award Grants Administrator with any questions.
- Conflict of Interest Disclosure (completed annually): available under “Access the External Interests Disclosure Form” link found here.
- Sponsored Projects Administration Training for Faculty (completed only once): available here.
- Patent Policy Agreement Acknowledgement (completed annually): available here.
You will need Yale VPN access to access these modules if you are not on campus.
The Yale University Shuttle provides transportation between the University (including West Campus), the East Rock Neighborhood, and the New Haven Train Station for students, faculty and staff. This service includes daytime routes, nighttime routes, special services van, the VA Hospital shuttle and the Yale New Haven Hospital shuttle. Visit Yale’s transportation website https://to.yale.edu for route and scheduling information.
The University grants permits and makes parking lot assignments based upon a salary classification system. More information can be found on Yale’s transportation website https://to.yale.edu.
Other useful information:
Accounting for Graduate and Undergraduate Research Budgets:
The spending of allocated funds is coordinated through the Business Office. Questions on the financial status of any account should be directed to the Sr. Operations Manager or your FRMS Post-Award Analyst.